Personal Assistant

Personal Assistant

• Permanent Role
• $70-80K PA
• Cairns QLD

POSITION

Full time position is available for a Personal Assistant in Cairns, QLD 4870.

SKILLS

The role requires you to hold at least a relevant diploma + 2 years of full-time relevant employment experience. If no relevant qualification, at least 3 years of full-time relevant employment experience is required.

RESPONSIBILTLIES

The Personal Assistant is responsible for a range of administrative support tasks in support of Directors, Managers and professionals including researching and preparing various documents, processing incoming information and correspondence, and maintaining records/files. Additionally, the Personal Assistant will assist with meetings, phone calls, emails and project tasks.

TASKS

• Liaising with team members to support operational efficiency.
• Conducting research and drafting reports, briefing materials, memos, correspondence, and other routine documents.
• Maintaining confidential files and documents.
• Attending meetings and taking on secretarial duties as needed.
• Managing appointment schedules and making travel arrangements.
• Processing incoming and outgoing mail, filing correspondence and maintaining record systems.
• Taking and transcribing dictation of letters and other documents.
• Maintaining work areas in a manner that allows quality work to be carried out.
• Maintaining clean, neat and tidy, professional presentation and attire at all times.
• Providing polite, positive, clear reception of all visitors.
• Answering phone calls using clear English vocabulary and delivery. Company policy is 3 rings.
• Screening all incoming telephone calls with a polite, tolerant, patient demeanour, using firmness when required.
• Raising Action Reports, recommending corrective action and offering suggestions for improvement.

ADDITIONAL ATTRIBUTES

• Thorough knowledge of work activities performed within the workplace.
• Sound knowledge of procedural/operational methods of the workplace (or ability to rapidly acquire).
• Well-developed interpersonal and communication skills.
• Strong professional discretion and confidentiality ethics.
• Well-developed organisational skills.
• Ability to organise and prioritise tasks.
• Demonstrated proficiency in computer skills with a broad knowledge of word processing programs (especially MS Office).
• Ability to work with people from different cultural and socio-economic backgrounds.

SALARY

The salary offered will be $70,000 to $80,000 per annum based on experience.

TO APPLY

Applications in Word format should be forwarded to us by clicking the ‘Apply’ button below.