Operations and Office Coordinator

Operations/Office Coordinator

• Leading Edge Marine Industry Specialist
• Great Salary Package & Benefits
• Operations /Project Administration

The Client

A leading marine services provider operating throughout Australia and the South Pacific, with proven expertise in PNG. The company supports the oil and gas, mining, defence, shipping, and construction industries, specialising in remote maintenance, repair, and installation.

The Opportunity

A fabulous career move for an experienced Operations/Project Administrator to a role that is diverse and challenging and the team is dynamic in an exciting work environment.

About You

The Operations/office Coordinator oversees and coordinates the day-to-day operational activities, ensuring smooth workflow across services, logistics, compliance, and internal administration.

Key Responsibilities

• Coordinate daily operations (projects, and schedules)
• Manage operational documentation
• Support logistics and supply coordination
• Act as liaison between management, field teams, and clients
• Monitor operational timelines and report progress/issues
• Assist with budgeting, invoicing, and cost tracking for operations
• Ensure adherence to safety and regulatory standards
• Maintain operational systems, files, and internal procedures

• Project coordination, administration, and compliance support
• Assist with contract administration and variations.
• Reconcile timesheets against project records.
• Support cost tracking and invoicing.
• Manage emails, calendars, and shared inboxes.
• Manage stationery and office supplies.
• Maintain electronic and hard copy filing systems.

Technical Documentation and Tender Support

• Assist in the preparation and maintain project documentation
• Support technical document writing
• Assist with tender preparation
• Maintain libraries of standard project and technical documentation.

Authority & Permissions

• Access to operational schedules and project plans
• Edit/manage operational documents and records
• Communicate directives to operational staff
• Approve routine operational expenses
• Recommend process improvements to senior management

Reports To

• Operations Director / General Manager

Works Closely With

• Operations Team
• Safety & Compliance Officers
• Logistics & Procurement
• Finance & Administration

Skills and Experience

• Experience in project or office administration.
• Strong organisational and communication skills.
• Experience in construction, marine, or diving environments desirable.

To Apply

Applications in Word format should be forwarded to us by clicking the ‘Apply’ button below.

About Us

With Head Office in Cairns and offices in Townsville and Brisbane. We specialise in professional, administration, engineering and industrial recruitment, permanent and temporary placements for both commercial and government enterprise. We are proud to connect great people with meaningful careers.

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